JOB TITLE: EXECUTIVE ADMINISTRATIVE / PERSONAL ASSISTANT LOCATION: CMA CONSULTING DEPARTMENT: ADMINISTRATIVE STAFF POSITION OVERVIEW: This position will report directly to the President and Principal of the Company with no direct reports. Assist President and Principal with professional and personal duties, such as personal errands, airport drop off, answering phones, etc. Essential Functions and Responsibilities may include but are not limited to: : Work directly with and be main support for the Company’s President and (1) Principal. Reading and routing incoming mail; locating and attaching appropriate documents and correspondence for employees Taking dictation and transcribing notes from meetings or from voice recordings. Composing and word processing routine correspondence. Organizing and maintaining file system (client projects, records etc). Answering and screening President’s telephone calls, arranging conference calls. Reading and responding to email messages. Coordinating President’s schedule and making appointments (personal and professional). Extensive calendar management. Greeting scheduled visitors. Coordinating travel schedules and/or reservations. Conducting research; compiling and/or typing statistical reports Coordinating and arranging meetings, preparing agendas, reserving and preparing facilities, audio/visual, ordering/delivering refreshments and food, and recording and transcribing minutes of meetings. Making copies of correspondence or other printed materials. Preparing outgoing mail and correspondence, including email and faxes. Prepare PowerPoint presentations. Operate a variety of office equipment: personal computer, printer, copier, facsimile, scanner etc. Recording and documenting photographs. Ability to “wear many hats” taking a positive approach to work. General office support, special projects and other administrative duties as assigned. Ability to work on assignments that are complex in nature where considerable judgment and initiative are required in resolving problems and making recommendations JOB REQUIREMENTS: Minimum of 3 years previous experience assisting senior level management, preferably at the executive level. Minimum of 6 years administrative experience is required. Experience in the legal field is helpful. Extensive knowledge of MS Office applications (PowerPoint, Excel and Word) Type a minimum of 70 wpm, exceptional word processing ability. Highly professional demeanor. Ability to multi-task and change priorities quickly. Excellent writing, grammar and proofreading skills are required and necessary for reports, letters and e-mails. Individual must be capable of composing accurate and professional business correspondence. Individual must accept tasks, ranging from critical to picking up lunch and providing transportation to President and Principal. Exhibits interpersonal skills and high level of customer service. Able to work in a team environment. Demonstrated ability to work in a fast paced and demanding work environment. Must be able to interact professionally with customers, clients and all level of management, both in person, by telephone and email. Proven ability to handle highly confidential material and information with discretion. Proven ability to work accurately and with minimal supervision. Exhibits exceptional organizational skills. Bachelor’s degree preferred but not required. Provide own reliable transportation. Ability to work overtime as needed and support President outside normal working hours when necessary. Must be able to lift boxes ranging from 5lbs. – 10lbs.   Please e-mail your resume to jobs@cmaconsulting.com fax: 925/456-8001